NexsysOne PO/Invoice Process
Vendor Edition
POs and invoices will be generated and approved directly through NexsysOne. This job aid contains the steps necessary to locate and acknowledge POs and invoices.
Note: In order for individuals to view and approve or dispute POs & invoices, you will need to request access by emailing NXOhelp@dish.com with their contact information including their email, first name, and last name. This will update their permissions for access.
Locating & Reviewing POs
After the PO is approved by DISH and Oracle has generated a PO number, a notification will be sent to the vendor directing them to acknowledge or dispute the PO within NexsysOne. There are two ways to navigate to the purchase order referenced in the notification.
Locating POs Method 1: Site Details
Search for the Site ID listed in the notification email.
Double click to open the Site Details.
Select the POR tab.
From this tab, double click the appropriate POR line to launch the POR screen.
Locating POs Method 2: POR Screen
Alternatively you can navigate to the procurement tab on the left hand column and select POR.
Sort By PO Status “Approved” and to the far right sort the Acknowledgement column to “-” this will display all Approved PO’s that are awaiting the vendors Acknowledgement.
After applying filters, double click the appropriate POR line to launch the POR screen.
Reviewing POs
Once you have launched the POR screen you will see the PO details on the left side of the screen and the PO line items on the right side of the screen.
Review the POR details and line items.
To view the PDF, select the Document tab.
Note: A PDF will not appear until a PO Number has been generated, which occurs within an hour of the notification being sent to the vendor. To verify whether or not the PO Number has been established, visit the Purchase Order tab of the POR screen. If a PO Number has not been returned after an hour, reach out to your market POC.
Acknowledge or Dispute POs
Vendors have three business days to acknowledge the PO. Otherwise the system will auto-acknowledge.
If a PO is disputed, a notification is sent to the requestor. The Acknowledge and Dispute options are located at the bottom right corner of the POR screen.
Reviewing Invoices
Once a payment milestone is actualized, an invoice is generated within the invoice tab. The vendor has three business days to approve or dispute the invoice, otherwise payment will automatically be processed, per the payment terms outlined in their Service Provider Agreement.
Navigate to that site in N1 and then to the Invoice tab and double click on the invoice line to review the details.
Alternatively you can navigate to the Procurement dropdown on the left hand column and select Invoice. Sort status by “Submitted”. This will display all invoices for that vendor awaiting their approval.
Double-click the appropriate line item to open the invoice. You will see the invoice details on the left side of the screen and the invoice line items on the right side of the screen.
Review all invoice details and line items.
The Approve and Dispute buttons are located in the left panel of the Invoice screen. If an invoice is rejected, a notification will be sent to the creator of the initial PO.
Once approved, a PDF of the invoice will be generated. To view this PDF, open the invoice and locate the File line item within the invoice details.
